Bailiwick is an IT managed services company that specializes in individualized, integrated network solutions for multi-location business across North America. By solving technology challenges and simplifying IT Support, Bailiwick enables clients to accelerate their business results. Founded in 1995, Bailiwick and its robust network of technical specialists have helped renowned companies with countless successful IT implementations and continuous care. To learn more, please visit bailiwick.com.


Bailiwick seeks a qualified Accounts Payable Administrator to contribute to our ongoing success and growth.

High Level Job Description:

The role of the Accounts Payable Administrator is to process all vendor invoices for Bailiwick projects (material, labor and lift) and invoices for company costs. Position will be involved in receiving, data entering, posting and verifying all related invoices and may run reports associated with these activities. This position will also be responsible for researching and resolving any discrepancies, questions or issues that arise in the process. This resolution process may involve interacting with PMO, EMO, procurement, warehouse, vendor management and finance staff.


Overview of Daily Tasks:

- Operate computers programmed with accounting software to record, store, and analyze information
- Efficiently operate a keyboard and 10-key accurately analyze and enter data
- Sort and review invoices from e-mail or the mail
- Code purchase order buyer to invoices, review invoices for appropriate qualifications prior to entry and enter necessary information into ERP system
- Interface with vendor(s) to resolve discrepancies, verify information, answer questions and provide information regarding payment timing as necessary
- Communication and Interpersonal Relationships: establishing and maintaining interpersonal relations – developing constructive and cooperative working relationships with others, and maintaining them over time
- The ideal candidate will be self-driven and independent but enjoy working towards team goals. - This candidate will also have experience working with invoices, data management, tight timelines, and running and analyzing related system reports. We also are looking for a candidate that is detail oriented, has a professional demeanor, positive attitude, and is reliable.


Qualifications, Experience, and Skills Required:

- Highschool Education/GED Required; Associate or Bachelor’s degree/relevant certifications preferred
- Minimum of 2-3 years’ accounting experience
- Business and financial acumen and basic training in accounting principles and invoicing
- Proficiency in Microsoft Suite
- Customer relations experience, including the ability to communicate effectively interdepartmentally.
- Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness
- Excellent communication and customer skills including the ability to communicate effectively across multiple departments
- Prior experience with SharePoint / MAS 500, Alert, other computer software as required


Recognized as one of the Top 150 Workplaces in Minnesota 5 years in a row (2015, 2016, 2017, 2018 & 2019) Bailiwick maintains a spirited, continuously evolving organization of talented, passionate people who seek professional growth, a rewarding career and an environment where there is a deep commitment to each other and our combined success. In addition to a great work environment Bailiwick offers a comprehensive compensation and benefits package including competitive pay; health, dental, vision, life and disability insurance along with a 401k retirement plan; paid vacation and a flexible and semi-casual work environment.